Admin Officer Trường Quốc tế Shattuck St. Mary’s Vietnam

• Work closely with external and internal cleaning and maintenance crews to make sure the school facilities and resources are in good conditions.
• Maintain the effectiveness of lunch and bus services for students
• Keep track of and maintain the availability of office policies/procedures, office area/ facilities/ equipment, office records;
• Assist in making logistic preparations for School events;
• Supervise implementation of daily cleaners’ sanitation
• Remind cleaners if their implementation is not as good as expected
• Manage all legal documents of school such as decision for establishment of school, seals, fire-fighting documents, supplier contracts
• Filling all contractor profiles for archives, update and organizing as database (use for tax purpose or authorities)
• Support principal/management board to prepare, hand in files/report/ documents to local authorities: ward people’s committee, Dept. of Education and Training, Police Dept Fire Prevention & Fighting & Rescue...
• Support Operations Director tasks related to the Firefighting facilities/Food Safety and
• Hygiene procedures/ regulations ensuring they are under control and compiled in daily
• operations
• Make a list, manage and keep track of all school properties such as computers, fridge, tables, chairs, microwave oven, electric fan, bin...
• Ensure available school stationeries such as pen, pencils, hot glue, markers, paper,...
• Make the general report at the end of month
• Send email to teachers and staff to follow the request
• Checking attendance of all teachers and staff members then reports to the HR Dept. every month;
• Support school in organizing events such as setting up stage, meeting room, buying materials and everything to prepare for events.
• Ensure the Firefighting facilities/Food Safety and Hygiene procedures/ regulations
• Handover properties for staff members and make a list of these properties then get their signature for confirmation.
• Check and assign technician to fix electricity, water leakage, toilet...
• Coordinate the transportation of furniture to store and set up classroom.
• Check and assign technician to fix AC and all equipment at school to ensure they operate smoothly.
• Other tasks as needed.

- Lương & các chế độ phúc lợi thỏa thuận theo năng lực
- Được hưởng đầy đủ các chế độ theo luật lao động: BHXH, BHYT, BHTN.
- Môi trường làm việc năng động, thân thiện, đa văn hóa.

• Bachelor’s degree in Business Administration, or a related field required
• At least 3-5 years at the same role or in administration fields.
• English communication ability in both written and verbal manner
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
• Problem-solving,Interpersonal and Communication skills
• Planning & Negotiation skill

THỜI GIAN LÀM VIỆC: Thứ 2 đến sáng Thứ 7

• Địa chỉ: Tuyến 19, Anh Dũng, Dương Kinh, Hải Phòng (Phường Hưng Đạo)
• Email: hr@s-smvn.org